Act on security alarm installation work. As-built documentation for fire alarms. Why is an incoming inspection report drawn up?

The preparation of a fire alarm performance test report is a mandatory document accompanying control activities in relation to fire systems.

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Where are fire alarms installed and why are they needed?

The scope of fire alarms is almost limitless. However, there are places where their installation must be carried out:

• children's institutions (kindergartens, schools and other educational institutions);
• hospitals and clinics;
• administrative buildings;
• the shops;
• shopping and office centers;
• cinemas.

That is, in fact, all those premises, buildings and structures where a large number of people gather at the same time.

The role of fire alarms cannot be overestimated - with a serious load on electrical networks, which very often experience communications (a large number of simultaneously switched on devices, bright lighting, etc.), timely alarm can prevent the most serious consequences.

That is why the conditions for installation and maintenance of fire systems, including fire alarms, are regulated by law and must be followed in the strictest possible manner.

Who can install and maintain fire alarms?

The work of installing and further maintaining fire alarms is not allowed for everyone.

Only special licensed organizations whose employees have undergone professional training have access.

At the same time, even at the stage of putting the building into operation, the fire alarm must pass an “exam” by the State Fire Control, and subsequently all actions with these devices must be carried out in compliance with certain requirements and standards.

Carrying out inspections

The installed fire alarm system must be checked at regular intervals.

At least two parties must be present at this event: a representative of the organization servicing this facility, and an employee of the enterprise that owns the building or premises with a fire alarm. If necessary, the composition of the commission can be expanded to include third-party experts.

Why do you need an inspection report?

Each time, control work must be accompanied by the preparation of a corresponding report. It records:

• the fact of verification;
• condition of devices;
• identified breakdowns, deficiencies and other defects.

During the inspection process, the degree of wear and tear of the fire alarm system, the risks during its further operation are also assessed, and measures are proposed to eliminate shortcomings with specific deadlines.

The act is a very important document; it indicates that fire alarm maintenance work is carried out in a timely manner and in full.

Also, its presence allows, in the event of inspections by employees of supervisory agencies, to avoid possible penalties.

Features of drawing up an act

There is no mandatory, unified sample report for checking the operability of a fire alarm, so employees of enterprises and organizations can, each time, if necessary, either draw up a report in free form, or, if the company has a developed and approved document template, write a report based on its sample. In this case, the only thing that needs to be observed is that in its composition the act meets certain office work standards, and in its text it includes a number of certain data.

Filling out the act header

In particular, in the header you should always indicate:

• name of the document, place and date of its preparation;
• commission that carried out the fire alarm inspection - you can limit yourself to the names of organizations, but if necessary, you should enter positions, first names, last names and patronymics of specific employees participating in control activities.

Filling out the main part of the act

In the main part you need:

• confirm the fact of the inspection;
• write the name of the organization that owns the fire alarm and the address where it is installed;
• provide a link to the agreement in accordance with which the verification work is carried out.

If desired, you can include other information in the act (for example, describe in more detail the data on the fire alarm and the results of its inspection).

One must be very careful when drawing up an act, trying not to make mistakes, inaccuracies, and even more so not to enter unverified or deliberately false data into the document, because they can subsequently lead to serious punishment from supervisory authorities.

What to pay attention to when registering

In determining the legality of a document, how exactly the act is drawn up is practically irrelevant. It can be written on letterhead or on a regular sheet of any convenient format, typed on a computer or handwritten.

You only need to ensure that the act includes “live” signatures of the responsible persons - in this case, in this case, the use of facsimile autographs, i.e. printed in any way is prohibited.

It is mandatory to certify the form of the act using stamps only if the norm for the use of seals and stamps is enshrined in the company’s regulations (this rule applies to both individual entrepreneurs and legal entities).

Document storage conditions

The properly completed and endorsed form must be kept in a separate folder in a place that is not accessible to unauthorized persons. The duration of storage is determined by the legislation of the Russian Federation or the internal regulations of the organization. After losing its relevance, the act can be disposed of.

The incoming inspection report is a document with which the customer confirms the quality of the raw materials. It confirms that the incoming inspection procedure has been carried out to ensure the quality of the customer’s products.

From the article you will learn:

Why is an incoming inspection report drawn up?

To obtain finished products, manufacturing companies need to enter into agreements with suppliers and provide themselves with raw materials, construction products and other materials. The customer, upon accepting the order shipped by the supplier, carries out incoming inspection and confirms that the quality of the raw materials meets the standards by drawing up a special document - an act of incoming inspection.

Incoming inspection and execution of an incoming inspection report are an obligatory part of the technological process. This is a guarantee that the customer will use high-quality raw materials and materials in the manufacture of their products and, subject to technology, will be able to ensure their compliance with quality standards.

Incoming inspection of products accepted by the quality control department and representatives of the customer must be carried out in any case, even if compliance with the standards of raw materials and materials supplied under the contract is confirmed by accompanying documents. In the interests, first of all, of the customer himself, to carry out such a check and confirm the compliance of the supplied materials with the standards, an incoming inspection report will be drawn up.

The receiving specialist, who confirmed when drawing up the incoming inspection report that the quality of the supplied raw materials, products or materials complies with the established standards, is also obliged to make a record of this in the special magazine input control. This record confirms that the supplier’s products have been checked; information about them and their quality is also included.

In the accompanying documents, the employee carrying out water reception makes notes about:

1. conducting incoming inspection, place and time of its implementation;
2. results of control tests;
3. information about product labeling, in the case when it was used.

If the quality of raw materials is confirmed by an incoming inspection report, it, by the decision of the receiver, is transferred for further use in production processes. In the event that, during the incoming inspection process, a non-compliance of the supplied materials with the standards was revealed, the raw materials are marked as defective and a complaint is filed with the supplier company.

What procedures are carried out before drawing up an incoming inspection report?

Before drawing up an incoming inspection report, the supplied raw materials, materials or products must undergo inspection or testing - incoming inspection.

Types of incoming control

Incoming control can be carried out in one of three types:

1. Solid when the entire delivery is subject to inspection;
2. Selective, during which a partial check of the supplied materials is carried out;
3. Statistical, the purpose of which is to prevent the occurrence of defects and check the completeness of the supplied products and materials.

Incoming control is carried out by a commission consisting of several people. In addition to representatives of the customer, a representative of the supplier should also be included in it. It is allowed to include independent experts in the commission who have the necessary equipment and license to conduct tests and this kind of examination.

Primary incoming control is carried out upon acceptance of delivery:

• compliance with transportation rules,
• condition of the vehicle;
• presence and condition of supplier seals.

As a rule, the further incoming control procedure consists of several stages:

1. checking the delivered quantity, volumes, acceptance by the number of items in the batch;
2. acceptance accompanying documentation;
3. opening the packaging, inspection in order to detect external defects, damage, understaffing;
4. Selection of control samples during random inspection:
5. Conducting compliance tests to check quality.

How to fill out and issue an incoming control act

The enterprise needs to develop local regulatory act, instructions or guidelines regulating the conduct of incoming inspection and the execution of an incoming inspection report. The document must establish the methods used and the procedure for conducting control tests, and define a list of parameters that must be checked for compliance with standards.

In addition, the form of the incoming control act must be approved by guidelines or a local act. There is no unified form for this document, so the employer can draw it up independently, taking into account the specifics of the enterprise’s production activities and the supplied raw materials.

When developing an incoming inspection report form, it is necessary to reflect in it all the information that will allow you to get a complete picture of the procedure and results of the incoming inspection. Representatives of suppliers, receiving specialists, and members of the commission conducting incoming inspection can be involved in the preparation of the form. In this case, it will be possible to avoid complaints about the form of the incoming control act and take into account all the nuances of preparing procedural issues.

Sample incoming inspection report

Since the form of the incoming control act is not regulated by GOST, you should approach its preparation especially responsibly and try to reflect in it all the necessary information, including:

• information about the customer company, its details;
• name of the supplier’s enterprise, its details;
• composition of the commission conducting incoming control;
• name of materials, raw materials, products in respect of which incoming inspection is carried out, technical information about them;
• the name and composition of the accompanying documentation, which certifies the quality of the delivery and its compliance with standards;
• the name of the regulations by which these standards are established: GOSTs, technical conditions or enterprise standards;
• technological codes of equipment, products, materials;
• classification of supplied materials, raw materials;
• quantitative delivery parameters: weight, volume, linear meters, number of pieces;
• name of the manufacturer of the supplied products;
• date of manufacture.

In addition, the incoming control act must include columns that will reflect data on the quality conformity tests carried out:

• type and results of incoming inspection;
• date and place of testing;
• other information about the testing methods and procedures, the equipment used and the persons who carried out the testing.

Incoming inspection report, a sample is presented below.

Incoming inspection report sample filling

The acceptance control report is completed by the specialists who took part in the acceptance of the delivered products. In addition to the supplier's representative, this may be a process engineer, site foreman or department head. All members of the acceptance committee must sign it.

When filling out the incoming inspection report, you must pay special attention to ensure that the technical information and markings of products and materials coincide with those specified in the accompanying documentation. If discrepancies are identified, the products are considered to not comply with technical requirements and standards. In this case, the commission has the right to draw up a report on the incompleteness of the delivery or qualify it as a defective product by filing a complaint with the supplier.

In the event that a defect is detected as a result of incoming inspection, this must also be reflected in the incoming inspection report.

The customer can deal with low-quality products at his own discretion, for example:

1. return it to the supplier;
2. recycle;
3. eliminate the identified deficiencies on their own or oblige the supplier to do so.

As a rule, from the moment the products are accepted and the acceptance control certificate is signed, the warranty period begins, which is established by the supplier of the products or materials.

A sample of the incoming inspection report is presented below.

In order to improve the quality of goods and materials entering production, incoming control is used.

This process has special nuances and is accompanied by the preparation of appropriate documentation. Checking the quality and reliability of products is extremely necessary in order to obtain a good result with improved characteristics.

The need for incoming control

As soon as products, materials or raw materials are approved by the technical control service, enterprise specialists must prepare a report that confirms their compliance with the quality and declared standards.

At the same time, receiving employees check not only the materials and products themselves, but also the accompanying documents. This procedure is called incoming control and is an important process for checking the quality of goods entering the company.

There are 3 types of incoming control:

• continuous (the entire batch of materials is checked);
• selective (partial inspection of part of the goods);
• statistical (carried out to prevent the occurrence of defects or the omission of an incomplete set of materials).

After completing the technical process, the specialist must fill out a special incoming control log, which records information about the product itself and its quality.

Materials that undergo testing are subsequently used for operation, during repair and construction work or in the manufacture of a new product. The reliability of the final result and its durability depend on their strength.

Useful material :

Registration of an incoming control act

Based on the results of the quality check carried out by specialists, an appropriate protocol or act must be drawn up. Information from the document must comply with the technical and accompanying papers for the products.

If the product or materials do not comply with the requirements established by law or company rules, the employee draws up a report for incompleteness of delivery or defective material.

The document contains the following data:

• information about the product itself, material, product;
• information about the supplier (name of organization);
• inspection results;
• date and place of control;
• other information about the verification method and the persons who carried it out.

If there are no problems with the quality of the product, it is transferred to the production department. If there is a defect or incomplete set, this product must be removed from the technical process.

After carefully studying the importance of the identified problem, other measures can be taken to deal with low-quality materials:

• isolation;
• return to supplier;
• examination;
• identification;
• disposal;
• correction of deficiencies;
• elimination of actual and potential non-compliance with established requirements.

The incoming control report (protocol) is drawn up by the person who carried out the relevant inspection (this may be the recipient of the goods, the consumer with the supplier, a special expert group of company employees, or a third party - an independent specialist appraiser).

Typically, from the moment this document is signed, the warranty period established by the seller or supplier begins.

Registration of the incoming inspection log

The document responsible for verifying the receipt of materials of a certain quality at a company warehouse or construction site is called an incoming control log.

Each product provided by the supplier must meet the requirements of GOST and the criteria of the enterprise itself that ordered this product. This journal is considered one of the types of company reporting, so its maintenance is mandatory (especially for construction organizations).

The document must include the following information:

• name and exact quantity of products or materials provided by the supplier;
• number of all invoices;
• supplier information;
• data of accompanying documents;
• delivery date;
• information about defects, deviations from GOST;
• details of the person who carried out the verification and his signature;
• notes (if necessary).

The standard journal must also contain the name and address of the organization that is involved in its preparation. If we are talking about a construction company, it is necessary to indicate the name of the specific construction project.

The execution of an equipment commissioning act always occurs when new equipment arrives at the enterprise, since from the moment it arrives there is a need to record the beginning of its use and enter it into accounting as fixed assets.

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Before issuing a water certificate for operation

If the equipment requires any tests and inspections, then before drawing up this act all such procedures must be carried out and completed.

As a rule, new equipment is checked for defects, defects, defects, malfunctions, as well as whether it complies with the regulations and standards adopted by the enterprise, labor protection and fire safety requirements.

All these procedures are carried out by a specially created commission, consisting of at least two people, which is appointed by a separate order by the head of the organization.

Basic rules for drawing up a water act for operation

This document does not have a unified, mandatory form, so it can be compiled either in free form or according to a template developed and approved within the enterprise. The act can be written on a regular A4 sheet, or on the organization’s letterhead.

It must necessarily include information about the enterprise where the equipment is being put into operation, as well as detailed information about its name, technical characteristics, conditions of use, etc. The more complex the equipment, the more detailed information about it needs to be recorded and the more points the act may contain.

This document must indicate the compliance of the introduced equipment with the internal requirements of the organization and legal standards, as well as record the presence of comments or identified malfunctions. If the facts of defects are confirmed, then a special document must be drawn up for the equipment and until the defects are eliminated, the equipment cannot be put into operation.

It should be remembered that after signing the act of putting the equipment into operation, the manufacturer’s warranty begins to apply to it.

Instructions for writing a water act for operation

1. In the first part of the document, its name is written, and its essence is also briefly indicated (in this case, “about the commissioning of equipment”). The line below indicates the locality in which the act is created and the date: day, month (in words), year. Then the composition of the commission that checked the equipment is entered: the positions of the employees are entered, as well as their last names, first names, and patronymics. Here you should also make a reference to the order of the director who appointed the commission (indicate the full name of the enterprise, surname, first name, patronymic, manager, number and date of the order).
2. The main part is to certify the fact that the equipment has been examined and inspected by the commission. Here you need to enter its name, serial number, technical characteristics, name of the manufacturer, place of manufacture of the equipment, etc. options. The regulations, laws, documents on the basis of which the inspection was carried out and its timing are also recorded here.
3. The third part of the document contains information about the condition and quality of the equipment being put into operation. If it is in good condition, then this should be noted; if it has any defects or malfunctions, then this should also be indicated. If there are any comments, they must be included in the act with all the details. Next, you should add a clause about the commissioning work carried out, as well as that the equipment meets all safety requirements (fire, technical, environmental, industrial).

   In conclusion, in this part, a separate paragraph needs to summarize that the equipment has passed the test and is ready for use.

The penultimate part of the document contains conclusions on the entire above procedure. If there are no complaints about the equipment, then here you need to enter that the equipment will be put into operation on such and such a date at such and such an address (the address of the enterprises where it will be used is indicated).

If there are complaints, then you should write “not ready for use until identified defects are eliminated.” Next you need to add a warranty clause.

After entering all the information into the act, links to all annexes to it with numbers and dates are included.

The act must be certified by the signatures of the inspection commission. The document can also be certified by a seal, but not necessarily, since since 2016, the presence of a seal for legal entities is not a legal requirement, but is voluntary.

"_____"___________ 20___

Commission consisting of representatives:
Customer - "___________"
Installation organization: "____________"
Faculty of Federal State Unitary Enterprise "Security" of the Ministry of Internal Affairs of the Russian Federation "____________"
GU OVO at the Department of Internal Affairs "____________"

I have drawn up this act as follows:

In accordance with the project 22-04-08 OS, a security and alarm alarm system was installed in the bank branch at the address “____________”. Inspection and technical tests on site established:

Instruments installed at the facility

The work was performed in accordance with the current rules and technical conditions; there are no deviations from the specified project

Technical characteristics of the electrical circuits of the loops: the certificate is attached

Results of the stability of operation (technological run) of the TSO complex together with the monitoring station:___________________________________________

Based on the above, the security and alarm system has been put into operation since " "_____________ 2008. In this case, the contractor "___________" undertakes to carry out warranty repairs of the OS equipment within 12 months from the date of acceptance, subject to the current operating rules.

Representatives:
Customer: ______________
Contractor:_______________
FSUE "Security" ___________
GU OVO under the Department of Internal Affairs _____________

ACT on completion of installation work

"_____"___________ 20___

Working
Customer - "___________"
installation organization - "___________"
commissioning organization "____________"

Installed:

The installation organization presented for acceptance a completed security and alarm system installed in the bank branch at the address “____________” according to project 22-04-08 OS. Installation work was completed satisfactorily. Work began on May 12, 2008. Work was completed on June 9, 2008.

Conclusion of the working commission:

The installation work of the presented installation was carried out in accordance with the inspection report, standards, norms and rules. The installation presented for acceptance shall be considered accepted from June 10, 2008 for commissioning work with an assessment of the quality of installation work: satisfactory.

Representatives
customer ____________________
installation organization _________
commissioning organization __________________

Certificate of completion of commissioning works

"_____"___________ 20___

Commission consisting of representatives:
Customer - "___________"
Commissioning organization "____________"
established that from June 9, 2008 to June 10, 2008, FSUE Okhrana carried out commissioning work on a security alarm installed in the bank branch at the address "____________"

As a result of the work carried out, commissioning of the security alarm system was completed, namely:
-measuring the resistance of the alarm loop
- setting up an alarm loop
- system functionality check

With the signing of this act, the commissioning work is considered completed, the installed technical signaling equipment that has passed the commissioning work is considered ready to be presented to the acceptance committee for acceptance into operation.

Attached to the act:
1.Act of measuring the insulation resistance of alarm loops
2. List of installed control panels, IP.

Representatives:

Installation and commissioning organization _______________________

ACT for measuring the insulation resistance of electrical wiring

"_____"___________ 20___

Commission consisting of representatives:
Customer - "___________"
installation and commissioning (commissioning) "____________"
carried out measurements of the insulation resistance of alarm loops.

Control device data:

Test data:

Commission conclusion: The insulation resistance of the listed electrical wiring meets the technical requirements.

Representatives:
Customer _________________________________
Installation organization _________________________________

LIST of mounted receiving and control devices, alarm and trigger devices, detectors, annunciators, fire safety equipment.

Object: bank branch at the address “____________”

according to project 04/22/08 OS

Passed by: Representative of the installation and commissioning organization ______________

Accepted by: Representative of the “Customer” _______________

Certificate of acceptance control

"_____"___________ 20___

Installation organization "___________"

Object: bank branch at the address “____________”

Commission consisting of representatives:
Customer - "___________"
installation organization "____________"

I have drawn up this act stating that the technical means:

those that have passed the entrance control comply with the technical documentation of the manufacturing enterprises.

Representatives:
Customer _____________________
Installation organization _____________________

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